December 8, 2020 CC Minutes


 December 8, 2020

7:30 to 9:00 a.m., HMEB Room 128 / Zoom


Attendance: Heather Harrell (Chair), Rana Alissa, John Aris, Stacy Beal, Dani Brown, Carolyn Carter, Julia Close, Shelley Collins, Lou Ann Cooper, Carol Diachun, Mary Edwards, Joseph Fantone, Frank Genuardi, Paul Gulig, Rob Hatch, Saleem Islam, Michelle Jacobs-Elliott, Colleen Kalynych, Maria Kelly, James Lynch, Lynne Meyer, Michelot Michel, Nina Multak, Steve Munger, Hannah Norton, Matt Ryan, Elisa Sottile, Meredith Thompson, Marc Zumberg


Recording: Kathy Green

Dr. Harrell called the meeting to order at 7:32 a.m.


  • A motion was made to approve the November 10, 2020 minutes, seconded, and approved.


  • Jacksonville Regional Pilot:
    Genuardi provided a curricular update for the regional pilot. Second year medical students were given the opportunity to complete all their third year clerkships in Jacksonville beginning in May 2021. The Jacksonville team has been working hard to ensure that all clerkships are fully available and meet all goals objectives, and learning outcomes required for graduation. Currently, the Medicine, Surgery, Pediatrics, Family Medicine, Obstetrics/Gynecology, and elective clerkships are fully available. However, the Geriatrics and Psychiatry clerkships still need work. Syllabi were distributed to committee members.

    1. Clinical activities: Inpatient, outpatient, hospice, VA services will be available, with the addition of a GME approved program in Addiction Psychiatry that will begin in 2021.
    2. Didactic/assessment activities: Most didactics are currently offered in Jacksonville (including simulations) or via Zoom.
    3. CSE: Standardized patient experiences/assessments will continue to take place in Gainesville.
    4. Longitudinal Continuity Clinic: They will offer a once a week half-day clinical experience, monthly didactic and practical skills workshops, discussions, reflections, and a focus on Health Systems Science issues.


  • Course Director Expectations:

Dr. Harrell, along with input from other faculty and staff, created a job description/responsibilites for Course Directors based off of an article for Clerkship Director expectations. The expectations will be reviewed with the Course Directors at their next meeting. Members agreed that the standardization would be helpful, and suggested that the Clerkship Directors Committee also review their expectations. Additionally, Dr. Harrell discussed a move to hold open applications in the fall to identify others who may want to get involved with education.


  • 2021 – 2022 Curriculum Assessment:

Dr. Harrell requested volunteers to research best known teaching and assessments practices. Voting and non-voting may volunteer, and should assess strengths and identify areas that may need improvements within the Phase 1 curriculum.


  • Clerkship Grade Analysis:

Dr. Cooper provided an update on the grade analysis data from the classes of 2017 through 2020 regarding predictive probability within clerkship grades. Significant terms of the analysis were Patient Care and Medical Knowledge (measured by the shelf exam) as both are weighted heavily in all clerkships. Dr. Cooper provided an example from the Medicine clerkship. Each clerkship director will receive an analysis for their clerkship in the coming weeks. Dr. Harrell summarized that these analyses will help the clerkship directors analyze the assessment system to prioritize any modifications.


  • Informational Updates:
    1. Kelly gave a brief summary from the Clerkship Directors Committee. Clerkships are still monitoring COVID, remaining compliant, bi-weekly spring testing and how to support the vaccine process. They are preparing for the retreat January, and hope to have a Housestaff Mentoring Program in the future.
    2. Harrell, Fantone, and Collins will be meeting with class reps to discuss promoting peer level safe behavior and keeping best practices in regards to COVID.

Meeting ended at 8:43 a.m.