UF COM students are encouraged to pursue research and present their scholarly work at conferences. They are also encouraged to represent the school in leadership capacities. Students’ research mentors are expected to provide support for students who conduct research under their guidance towards publication and presentation at meetings. In the event that mentors or student organizations do not have resources to cover their expenses, students may request financial assistance following this policy.
Mandatory Procedures and Requirements
- Following the attendance policy, the student must submit the absence via the absence request form prior to requesting travel support.
- The student must be applying at least three weeks prior to Conference/Meeting/Publication date.
- Research being presented must have been conducted and presented while in medical school.
- The student must be the first-author on paper/poster/abstract or presenting author, if the first author is unable to attend.
- If the student is a national officer of an organization, there must be no other fund sources for travel.
- The student must be in good academic standing. Students must be enrolled or on an educational leave to be eligible for funding.
- Students must request support from their mentor/mentor’s department and contribute to their travel/publication costs.
Reimbursements and Reporting Requirements
Within 5 business days after travel, students are required to submit all original receipts plus a narrative report reflecting on the experience. Failure to do so will result in denial of reimbursement of forfeiture of future funding eligibility. Staff members will not reach out to students as a reminder to submit receipts.
Funding Availability and Notification
While costs do vary, in general, available funding shall not exceed $600* per student/fiscal year. Students can expect a response from the COM within 2 weeks of their submitted request.
What is REIMBURSED
- Airline OR Mileage (In-state Roundtrip to conference)
- Conference registration
- Hotel expense (maximum of 2 nights)
- Publication submission/editor/printing fees
What is Not Covered
- Airbnb or other room/house rental stays
- Entertainment
- Food/alcohol
- Internet services at hotel
Request
Submit information on the application below Prior to making any travel arrangements.
- Title, authors and electronic copy of abstract and/or poster
- Name of publication, meeting, location, dates, cost estimates, educational purpose for request, along with submitted copy of official communication of acceptance
- Identification of other funding support
- Faculty mentor information and endorsement (sample)
- Absence approval
- Receipts after meeting (to be submitted upon return)