Student Travel Policy

UF COM students seeking their M.D., are encouraged to pursue research and present their scholarly work at conferences. They are also encouraged to represent the school in leadership capacities.  Students research mentors are expected to provide support for students who conduct research under their guidance to attend the meetings. In the event that mentors or student organizations do not have resources to cover their expenses, students may request assistance from the Office of Educational Affairs.

The following criteria must be met before requesting funding:

  • The student must be applying at least three weeks prior to Conference/Meeting/Publication date.
  • Conference/Meeting must take place in the United States.
  • Research being presented must have been conducted while in medical school.
  • The student must be the first-author on paper/poster/abstract.
  • If the student is a national officer of an organization, there must be no other fund sources for travel.
  • The student must be in good academic standing. Students on a leave of absence are not eligible for funding.

Expectation of Students

  • Students are expected to contribute to their travel costs.
  • Students are expected to submit all receipts with 2 weeks of travel date or funds may be denied.
  • Students must notify the Office of Educational Affairs before the planned travel date, if they decide not to travel or if the travel is cancelled.

Funding Availability and Notification

  • While costs do vary, in general, funding is available for one trip per student not to exceed $500/academic year (Aug 1 – July 31).  Students can expect a response from the COM within 2 weeks of their submitted request.

What is REIMBURSED

  • Conference registration, airline/mileage, and/or hotel expense (maximum of 2 nights) will be supported.
  • We will not reimburse for Airbnb or other room/house rental stays for students, it must be a hotel stay of no more than two nights.

What is Not Covered

  • We will not reimburse for printing, food/alcohol, internet services at hotel, parking, gas, hotel stays over two nights, and/or other entertainment.

Request

Information to be submitted:

  • Title, authors and electronic copy of abstract and/or poster
  • Name of meeting, location, and dates
  • Faculty mentor endorsement
  • Receipts after meeting

 

This form is for Research-related travel and/or publications

  • Applicant Information

  • Please enter the address where you are currently recieving mail. This information is entered into the travel system so that you can be reimbursed.
  • Research Mentor Information

  • Conference and/or Publication Information

  • Research Presentation Information