ACADEMIC STATUS COMMITTEE
The Academic Status Committee (ASC) has the responsibility to review the progress of each student and to determine the status of each student with regard to promotion, remediation, probation, or dismissal. The ASC makes recommendations to the Executive Committee and the Dean regarding graduation of students.
- Academic Performance
The Academic Status Committee (ASC) continuously monitors a student’s academic performance. Information upon which assessment of satisfactory progress is made includes: mastery of competency-based behaviors, skills, and knowledge; letter grades; written evaluations; data submitted by the faculty regarding cognitive and non-cognitive skills; scores on the United States Medical Licensing Examination (USMLE); and scores on Clinical Skills Examinations (CSEs). - Competencies
Students’ mastery of the graduation competencies is monitored by the ASC. Students are expected to progress in their attainment of clinical competency. Assessment of student competency during Phase 1 courses and clerkships will be evaluated independent of the actual course grade.
The ASC maintains direct responsibility for academic actions, such as leaves of absence that exceed six weeks, dismissals, and returns to registration from leaves of absence.
The committee will be composed of 11 voting members. The chair shall be appointed by the Senior Associate Dean of Educational Affairs, for a three-year renewable term. All faculty members of the committee must have an active faculty appointment. Physician members of the committee must also have an active medical license. Students must remain in good academic standing during their tenure on the committee. For faculty members, the term of appointment will be three years, with the opportunity for renewal of the appointment for an additional three years. The length of appointment for the resident representative will vary, depending upon the resident’s level of training. The voting student representative will serve for one year. The student-elect member will serve for one year as a non-voting member and then for an additional year as a voting member.
Membership of the committee consists of:
- Chair of the ASC
- Three faculty from Gainesville (nominated by the Course Directors Committee)
- Three faculty from Gainesville (nominated by the Clerkship Directors Committee)
- One faculty from Jacksonville (nominated by the Jacksonville Senior Associate Dean for Educational Affairs)
- One third-year student-elect member (nominated by the third-year class Executive Board) – becomes student representative during their fourth year (voting member if the fourth-year student is not present during the meeting, except for decisions involving probation or dismissal)
- One fourth-year student, voting member (initially nominated by class Executive Board)
- One resident or fellow representative (nominated by Senior Associate Dean of Graduate Medical Education)
- Representative nominated by the Associate Dean of Student Success and Directors of Learning Environment, in conjunction with the Associate Dean of Student Affairs
Nominations are approved by voting members of the ASC. Faculty who are responsible for assigning grades are not eligible for appointment to the ASC.
Six or more members (including the chair) must be present for a quorum. The chair will vote only in cases of meeting quorum or tied decisions.
Ex Officio members include:
- Senior Associate Dean of Educational Affairs
- Senior Associate Dean for Educational Affairs, Jacksonville
- Associate Dean of Medical Education
- Assistant Dean for Medical Education, Jacksonville
- Associate Dean of Student Affairs
- Assistant Dean of Student Affairs
- Assistant Dean for Student Affairs, Jacksonville
- Associate Dean of Student Success
- Directors of Learning Environment
- Associate Dean of Admissions
- Program Director of Student Counseling and Development
- College of Medicine Financial Affairs Officer
- College of Medicine Registrar
- Course and Clerkship Directors, as needed
- Director of MD-PhD Program
- Phase 3 Director
- CLG Director
- College of Medicine Learning Specialist
- Director of Education Quality Improvement and Accreditation
- Associate Dean of Student Affairs, Jacksonville
- Assistant Dean of Medical Education, Jacksonville
- Immediate Past Chair of ASC
- Other individuals may attend meetings by invitation of the chair
Faculty/staff may be asked to present relevant factual information related to individual students. In order to ensure a fair process, individuals with a direct relationship to the student (e.g., family/friends, course/clerkship directors, healthcare/mental health providers, and/or CLG leaders of the learner) may not address students during the meeting and must recuse themselves prior to a vote on academic.
Student records reviewed during the deliberations of the ASC must be maintained in strict confidentiality in accordance with the provisions of various federal, state, and university regulations, including the Family Educational rights and Privacy Act of 1974 (FERPA).