Academic Status Committee

The Academic Status Committee (ASC) has the responsibility to review the progress of each student and to determine the status of each student with regard to promotion, remediation, probation, or dismissal. The ASC makes recommendations to the Executive Committee and the Dean regarding graduation of students.

  • Academic Performance
    The Academic Status Committee (ASC) continuously monitors a student’s academic performance.  Information upon which assessment of satisfactory progress is made includes:  mastery of competency-based behaviors, skills, and knowledge; letter grades; written evaluations; data submitted by the faculty regarding cognitive and non-cognitive skills; scores on the United States Medical Licensing Examination (USMLE); and scores on Clinical Skills Examinations (CSEs).
  • Competencies
    Students’ mastery of the graduation competencies is monitored by the ASC.  Students are expected to progress in their attainment of clinical competency.  Assessment of student competency during Phase 1 courses and clerkships will be evaluated independent of the actual course grade.

The ASC maintains direct responsibility for academic actions, such as leaves of absence that exceed six weeks, dismissals, and returns to registration from leaves of absence.

The committee will be composed of 11 voting members.  The chair shall be appointed by the Senior Associate Dean of Undergraduate Medical Education, for a three-year renewable term.  All faculty members of the committee must have an active faculty appointment.  Physician members of the committee must also have an active medical license.  Students must remain in good academic standing during their tenure on the committee.  For faculty members, the term of appointment will be three years, with the opportunity for renewal of the appointment for an additional three years.  The length of appointment for the resident representative will vary, depending upon the resident’s level of training.  The voting student representative will serve for one year.  The student-elect member will serve for one year as a non-voting member and then for an additional year as a voting member.

Membership of the committee consists of:

  • Three faculty from Gainesville (nominated by the Course Directors Committee)
  • Three faculty from Gainesville (nominated by the Clerkship Directors Committee)
  • One faculty from Jacksonville (nominated by the Associate Dean of Student Affairs Jacksonville)
  • One third-year student-elect member, non-voting (nominated by the third-year class Executive Board) – becomes student representative during their fourth year
  • One fourth-year student, voting member (initially nominated by class Executive Board)
  • One resident or fellow representative (nominated by Senior Associate Dean of Graduate Medical Education)
  • Representative nominated by the Associate Dean of Student Success and Directors of Learning Environment, in conjunction with the Associate Dean of Student Affairs

Nominations are approved by voting members of the ASC.  Faculty who are responsible for assigning grades are not eligible for appointment to the ASC.

Six or more members (including the chair) must be present for a quorum. The chair will vote only in cases of meeting quorum or tied decisions.

Ex Officio members include:

  • Vice Dean of Education
  • Senior Associate Dean of Undergraduate Medical Education
  • Associate Dean of Medical Education
  • Associate Dean of Student Affairs
  • Assistant Dean of Student Affairs
  • Associate Dean of Student Support
  • Directors of Learning Environment
  • Assistant Dean of Admissions
  • Program Director of Student Counseling and Development
  • College of Medicine Financial Affairs Officer
  • College of Medicine Registrar
  • Course and Clerkship Directors, as needed
  • Phase 3 Director
  • CLG Director
  • College of Medicine Learning Specialist
  • Director of Education Quality Improvement and Accreditation
  • Associate Dean of Student Affairs, Jacksonville
  • Assistant Dean of Medical Education, Jacksonville
  • Other individuals may attend meetings by invitation of the chair

The College of Medicine Director of Student Counseling and Development may be asked to present factual information related to individual students after receiving specific authorization from the student.  In order to avoid any appearance of conflict of interest, the counselor may recuse themselves and leave the room prior to a vote for academic action or sanction involving any student that they have evaluated or treated.

If any other member of the committee is a direct party in a student case, they can present relevant information. However, they must then recuse themselves and may leave the room prior to a vote for academic action or sanction.

Student records reviewed during the deliberations of the ASC must be maintained in strict confidentiality. Only faculty members who have a legitimate need to know may have access to these records.