Attendance
Voting Members: Heather Harrell (Chair), Andrew Miller, Bradley Bruggeman, Christopher Robinson, Daniel Lewis, Jason Fromm, Jennifer Fieber, Marquia Walker MS2, Norman Beatty.
Ex-Officio: Beverly Dede, Christian Spence, Colleen Kalynych, Dani Brown, Elisa Sottile, Frank Genuardi, Hannah Norton, Jim Gorske, Meredith Thompson, Phuong Huynh, Shelley Collins. Guests:
Recording: Sandi Reveille
Dr. Harrell called the meeting to order at 7:40am.
- A motion was made to approve the consent agenda, seconded, and approved.
- Med Ed Research, Scholarship & Faculty Development
Dr. Lo presented goals and strategies for how to build infrastructure as well as the culture for medical education scholarship and talked about some of the approaches to developing faculty in this space.
Vote required
- 2026-2027 Academic Year Calendars
Presented the Year 4 calendar, Class of 2030 2-year overview and Critical dates, Class of 2028 Clerkship rotation.- Motion to approve the calendars. Motion was seconded and approved.
- Attendance policy for required educational activities
Proposal last month was that the students could request and potentially be approved for up to one absence to present at a meeting per semester. To address concerns that one/semester may not be enough, the proposal was modified such that a student in good standing could request up to one additional absence to present at a meeting per semester. Members recommended there be a transparency about what constitutes “good standing” and that course and clerkship directors stated up front limitations to excused absences (e.g., missing too much time on a limited experience like trauma).- Motion to approve “Up to one meeting per semester may be allowed through the absence request process. In special circumstances, students in good academic standing may request approval from the Absence Approval Committee to present at one additional meeting per semester.”
- Motion was seconded and approved.
- Dr. Bruggeman will follow up with clerkship directors for guidance on how much time could be missed without require additional make-up days added to the clerkship.
- Proposal for new Artificial Intelligence ILO(s)
Presented options to incorporate AI ILOs into course.- Proposal to replace the ILO for PBLI3, to the new ILO: Apply artificial intelligence tools and techniques responsible to support patient care, ensuring integration with clinical judgment, evidence-based practice and patient-centered decision making.
- Motion to approve to change. Motion was seconded and approved.
- Addition of AI related to ethics will be discussed at the future meeting when Professor Solberg can attend.
- Graduation deferral policy
Presented change to policy to avoid students making last minute graduation deferrals and to clarify that delays may result in additional tuition fees.- Motion to approve following change to and addition to policy: “Any deferral of graduation must be requested of and approved by the ASC prior to starting the final year of the curriculum. Deferrals may be granted for one semester with graduation occurring at the end of the deferred semester. Students who delay graduation (either electively or due to an adverse action) may be assessed additional tuition.
- Motion was seconded and approved.
- Bloodborne pathogen exposure and protocol
Add needlestick protocol for the VA.- Motion to approve this addition. Motion was seconded and approved.
- Appeals process
Update ad hoc Appeals Committee – removed Senior Associate Dean of Educational Affairs due to conflict and replace with immediate past chair of the ASC and replace Director of Collaborative Learning Groups with Curriculum Committee rep from the COM Faculty Council.- Motion to approve the update. Motion was seconded and approved.
- Root Cause Analysis regarding Phase 1 student engagement
There has been a sharp increase in the number of students not taking Step 1 on schedule, raising concerns about the cause as there has not been a significant change to the curriculum to account for this but Step 1 did go to P/F. In preparation for an RCA to investigate this further, Dr. Huynh presented data that is a marker for student engagement and committee members agreed there was enough evidence to move forward with RCA working group and volunteers were solicited.